Auto Repair
Profit and loss statement for an auto repair shop
A shop's cost of doing the work is parts and sublet jobs, and both land on the statement as payments to suppliers rather than anything labelled cost. Keeping them apart from rent, insurance and the rest is what lets a lender see the margin on the work itself.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a auto repair shop gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Parts PurchasesCost of the work
- Auto parts bought for customer repairs: AutoZone, O'Reilly, NAPA, Advance Auto, WorldPac, LKQ, dealership parts departments.
- Sublet RepairsCost of the work
- Customer work sent out to other shops: machine shop, auto glass, transmission, alignment, upholstery sublet charges.
- Shop SuppliesCost of the work
- Consumable shop supplies: fluids, fasteners, shop rags, chemicals, abrasives, gloves used across repair jobs.
- Towing FeesCost of the work
- Towing charges paid to bring customer vehicles to or from the shop.
- Equipment MaintenanceRunning the business
- Repair, calibration, and service of lifts, diagnostic scanners, compressors, and other shop equipment.
- Uniforms & Shop TowelsRunning the business
- Uniform and shop-towel rental or laundry services such as Cintas, UniFirst, Aramark.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
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