Contractor & Trades
Profit and loss statement for a contractor
A contractor's statement swings hard: a large draw lands, then materials and subcontractor payments go straight back out. Getting a P&L a lender trusts means separating what belongs to a job from what runs the business, because the first is cost of the work and the second is overhead, and putting them in one pile hides the margin.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a contractor or trade business gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Job MaterialsCost of the work
- Building materials and supplies for client jobs: Home Depot Pro, Lowe's, Ferguson, White Cap, ABC Supply, Builders FirstSource, lumber yards, supply houses.
- SubcontractorsCost of the work
- Payments to subcontractors and 1099 trade labor for client jobs: electricians, plumbers, framers, drywallers, often check or Zelle payments to individuals or trade LLCs.
- Equipment RentalCost of the work
- Rental of construction equipment and tools: Sunbelt Rentals, United Rentals, Herc Rentals, scaffolding and lift rentals.
- Dump & Disposal FeesCost of the work
- Landfill, dump, and construction-debris disposal fees for job sites, including roll-off dumpster rentals.
- Permits & Inspection FeesRunning the business
- Building permits, inspection fees, and city or county job licensing paid to government offices.
- Small ToolsRunning the business
- Hand and power tools below the capitalization threshold: drills, saws, tool batteries, blades.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Owner DrawOwner's money
- Money the owner takes out for personal use: owner withdrawals, transfers to personal accounts, personal spending from the business account.
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
Ready to build yours?
Free to try — upload, answer the questions and see your draft numbers at no cost. You pay only when you download the finished report. See what it costs.
Create my P&L