Fitness & Gym
Profit and loss statement for a gym or fitness studio
Memberships bill on a cycle, so a gym's deposits are steady and mostly come through a billing processor net of its cut. The questions a lender has are whether trainers are staff or contractors, and whether the equipment on the floor was bought outright or is being financed — both change the shape of the statement.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a gym or fitness studio gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Membership IncomeMoney in
- Membership dues and recurring member billing: gym billing software payouts from Mindbody, ABC Fitness, Zen Planner, Glofox.
- Personal Training IncomeMoney in
- Revenue from personal training sessions, class packages, and small-group training.
- Trainer & Instructor PayCost of the work
- Payments to trainers and class instructors who deliver sessions, often 1099 contractors paid per class or session.
- Equipment MaintenanceRunning the business
- Repair and upkeep of gym equipment: treadmill service, cable and upholstery replacement, preventive maintenance contracts.
- Music & LicensingRunning the business
- Music licensing and business streaming for the facility: ASCAP, BMI, SESAC, SiriusXM for Business.
- Cleaning & JanitorialRunning the business
- Cleaning and janitorial services and sanitation supplies for the gym or studio.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
- Loan PaymentMoney you owe
- Payments on existing debt: loan installments, line-of-credit paydowns, and merchant cash advance repayments (principal portion).
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
Ready to build yours?
Free to try — upload, answer the questions and see your draft numbers at no cost. You pay only when you download the finished report. See what it costs.
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