Retail Store
Profit and loss statement for a retail store
A store's card settlements arrive net of processing fees and a day or two behind the sale, so the deposit and the day's takings never match. Inventory is the other half: money spent on goods to sell is the cost of those sales, not an operating expense, and a lender reads the two very differently.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a retail store gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Inventory PurchasesCost of the work
- Merchandise purchased for resale: wholesalers, distributors, Faire, trade-show vendors, brand reps.
- Freight InCost of the work
- Inbound freight and shipping charges on inventory purchases from suppliers.
- Packaging SuppliesCost of the work
- Bags, boxes, tissue, wrap, and packaging for sold merchandise: Uline and similar vendors.
- POS System FeesRunning the business
- Point-of-sale system and card terminal charges: Square, Clover, Lightspeed, Shopify POS subscription and processing fees.
- Store SuppliesRunning the business
- Store operating supplies: cleaning products, price tags, hangers, displays, receipt paper.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Refunds GivenMoney in
- Money returned to customers: refunds, chargebacks, and returned sales. A withdrawal that reduces revenue, not an expense.
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
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