Dental Office
Profit and loss statement for a dental practice
A practice's deposits arrive from two directions: patients paying at the desk, and insurance carriers reimbursing weeks later in batches that rarely match any single day's production. On the way out, lab fees and clinical supplies are the cost of the work itself, which is what a lender looks at first.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a dental practice gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Insurance ReimbursementsMoney in
- Dental insurance payer deposits: Delta Dental, MetLife, Cigna, Aetna, Guardian EFT claim payments. Patient-care revenue paid by insurers.
- Lab FeesCost of the work
- Outside dental lab charges for crowns, dentures, aligners, and appliances: Glidewell and other dental labs.
- Dental SuppliesCost of the work
- Clinical dental supplies: Henry Schein, Patterson Dental, Benco, Darby — gloves, composites, anesthetics, instruments.
- Equipment MaintenanceRunning the business
- Service and repair of dental and office equipment: handpiece repair, compressor service, x-ray and imaging maintenance contracts.
- Continuing EducationRunning the business
- CE courses, certifications, conferences, and training required to maintain professional dental licenses.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
- Loan PaymentMoney you owe
- Payments on existing debt: loan installments, line-of-credit paydowns, and merchant cash advance repayments (principal portion).
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
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