Trucking & Delivery
Profit and loss statement for a trucking business
If invoices are factored, the deposit is already net of the factoring fee — so the revenue on the statement is lower than the revenue that was earned, and the fee is a real cost that never appears as one. Fuel, tolls and driver settlements are the other three lines that decide whether a load made money.
Upload the statements your bank already sends you and we read every transaction, ask about the ones we cannot place, and build a Profit & Loss you can hand to whoever asked for it. Start without an account.
The categories a trucking or delivery business gets
These are provisioned for you on day one — the same rows the product sorts your transactions into, with the suppliers it looks for.
- Driver PayCost of the work
- Driver wages and owner-operator or contract driver settlements paid for hauling loads.
- Truck MaintenanceCost of the work
- Truck and trailer repairs, tires, oil changes, and roadside service: truck stops' service bays, tire shops, mobile mechanics.
- Tolls & ScalesCost of the work
- Highway tolls and weigh-station fees: E-ZPass, PrePass, BestPass, CAT Scale charges.
- Factoring FeesRunning the business
- Fees charged by freight factoring companies (RTS, Triumph, Apex Capital, TAFS) for advancing payment on invoices.
- Permits & IFTARunning the business
- IFTA fuel tax, IRP plate registration, UCR, DOT fees, and state trucking permits.
The deposits that are not income
This is where an owner-prepared P&L usually goes wrong. Money can land in the account without being a sale, and money can leave without being a cost — and a lender notices when it has been counted anyway.
- Loan ProceedsMoney you owe
- Deposits from new borrowing: loan funding, SBA disbursements, merchant cash advances, and line-of-credit draws. Not revenue.
- Owner ContributionOwner's money
- Owner's personal money put into the business: capital injections and owner-funded deposits, often round amounts. Not revenue.
- Internal TransferNot on the P&L
- Movement between the business's own accounts: transfers to or from its own checking or savings. Excluded from the P&L entirely.
- Loan PaymentMoney you owe
- Payments on existing debt: loan installments, line-of-credit paydowns, and merchant cash advance repayments (principal portion).
- Equipment PurchaseThings you own
- Purchase of durable equipment, machinery, or vehicles costing roughly $2,500 or more with multi-year useful life. A fixed asset, not an expense.
We ask about these in plain English rather than guessing — “was this $10,000 deposit sales, your own money, or a loan?” — and you see every answer before you pay.
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